Five tips for a Greener IT infrastructure from DocPath

• On the World Environment Day, the document software company offers different proposals to businesses for saving costs and making their IT environments more efficient

Atlanta, June 4, 2010 - Green IT is no longer just a fashionable subject for debate among Systems managers. At a time when companies of all sizes are forced to do more with less, establishing environmental policies actually allow companies to increase their efficiency, reduce costs and improve their corporate image.

“Today, the consequences of climate changes are perceptible to everybody. Citizens must adopt sustainable consumption practices, but perhaps businesses have a greater social responsibility. Reducing power consumption and CO2 emissions can be in the hands of any organization thanks to technology. Achieving these goals can be as simple as acquiring a document software solution,” said Julio Olivares, president and founder of DocPath.

According to IDC, International Data Corporation, European businesses spend an average of 300 euros a year per employee on printing and digitalization services. This figure increases to 740 euros in certain sectors.

This economic data also impacts the environment. Just in Spain paper consumption per capita per year is 176 Kg., which is 21 percent higher than the average of the European Union where it doesn’t exceed 139 kg. per capita.

Madrid-based DocPath, company specializing in the development of document software solutions, offers the following tips to help businesses be more environmentally friendly and significantly reduce their operating costs:

1. Install a print control system to more efficiently manage and monitor all the work that is printed. With this type of application, individual user and department level print quotas can be established, and customized reports can be generated to provide detailed analyses of the overall operation of the printing system.
2. Whenever possible, print in black and white, print on both sides of the paper and only use color printers when business considerations demand it. One mustn’t forget that color printers consume more energy than black and white printers and that the ink for color printers is much more expensive.
3. Use software to electronically process documents and thereby increase productivity and generate savings from the costs of printing and paper storage.
4. Employ multifunction machines that can print, fax, copy, scan and send and receive electronic documents by email. As well as reducing energy consumption, this will provide savings on capital costs by eliminating some unnecessary infrastructure.
5. Encourage a change of thinking among your employees and begin to implement a paperless office environment. With an incentive program, printing can be reduced year by year. One idea might be to award departments that consume the least amount of paper. Then employees would think twice before pressing the print button.